The Vale of Atholl Pipers Association members / volunteers privacy notice
This privacy notice tells you what to expect us to do with your personal information when you join us.
· Contact details
· What information we collect, use, and why
· Lawful bases and data protection rights
· Where we get personal information from
· How long we keep information
· Who we share information with
· How to complain
Contact details
What information we collect and use, and why
Member recruitment, administration and management
We collect or use the following personal information as part of member recruitment, administration and management:
· Contact details (eg name, address, telephone number or personal email address)
· Date of birth
Lawful bases and data protection rights
Under UK data protection law, we must have a “lawful basis” for collecting and using your personal information. There is a list of possible lawful bases in the UK GDPR. You can find out more about lawful bases on the ICO’s website.
Which lawful basis we rely on may affect your data protection rights which are set out in brief below. You can find out more about your data protection rights and the exemptions which may apply on the ICO’s website:
Your right of access - You have the right to ask us for copies of your personal information. You can request other information such as details about where we get personal information from and who we share personal information with. There are some exemptions which means you may not receive all the information you ask for. You can read more about this on the ICO website (see below).
Your right to rectification - You have the right to ask us to correct or delete personal information you think is inaccurate or incomplete. You can read more about this right on the ICO website (see below).
Your right to erasure - You have the right to ask us to delete your personal information. You can read more about this right on the ICO website (see below).
Your right to restriction of processing - You have the right to ask us to limit how we can use your personal information. You can read more about this right on the ICO website (see below).
Your right to object to processing - You have the right to object to the processing of your personal data. You can read more about this right on the ICO website (see below).
Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you. You can read more about this right on the ICO website (see below).
Your right to withdraw consent – When we use consent as our lawful basis you have the right to withdraw your consent at any time. You can read more about this right on the ICO website (see below).
If you make a request, we must respond to you without undue delay and in any event within one month.
To make a data protection rights request, please contact us using the contact details at the top of this privacy notice.
Our lawful bases for the collection and use of your data
Our lawful bases for collecting or using personal information as part of staff recruitment, administration and management are:
Consent - we have permission from you after we gave you all the relevant information. All of your data protection rights may apply, except the right to object. To be clear, you do have the right to withdraw your consent at any time.
Where we get personal information from
We collect your information from the following places:
Directly from you
How long we keep information
We keep information about you as long as you remain a member of the Association.
Who we share information with
In some circumstances, we may share information with the following organisations:
Data processors
We use the following data processors for the following reasons:
White Fuse Ltd
This data processor does the following activities for us: They host our membership database platform.
How to complain
If you have any concerns about our use of your personal data, you can make a complaint to us using the contact details at the top of this privacy notice.
If you remain unhappy with how we’ve used your data after raising a complaint with us, you can also complain to the ICO.
The ICO’s address:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Helpline number: 0303 123 1113
Website: https://www.ico.org.uk/make-a-complaint
